| 1 |
MEETING |
| |
There will be minimum of the one General Body Meeting
and three Executive Committee meetings in a year. Absence from
three consecutive Executive Committee meetings without prior intimation
may lead to dropping of the member from the Executive Committee.
The vacancy thus created will be filled in by co-opting a member
from the General Body. |
| 2 |
PROCEDURE FOR CALLING OF MEETINGS |
| |
The Secretary cum Treasurer will call the meetings
of the General Body. The place and time of which will be fixed
in consultation with the President . Agenda for the meeting will
be approved by the President and will accompany the notice. Notice
for the Executive Committee.
Extraordinary General Body Meeting can be convened by the Executive Committee
and by a requisition from at least 100 Group `B’ members. |
| 3 |
QUORUM |
| |
The Association will adopt presence of one third
of total members as proper quorum in all meetings of the Executive
Committee and one fifth of all members in case of the General
Body Meeting. In case the quorum is inadequate, the meeting will
be adjourned and re-convened after 15 minutes. The members present
in the re-convened meeting will constitute the quorum for that
meeting.
All resolutions will be passed by the majority of Group B
members as in clause 4.2.b.
|
| 4 |
AMENDMENTS OF THE CONSTITUTION |
| |
Proposals for amendments to the constitution may
be submitted to the Executive Committee by any member of The AIIMSONIANS.
Such proposals will be discussed by the Executive Committee and
presented in a General Body Meeting for which prior information
will be provided at least six weeks before the meeting.
Amendments to the Constitution will be adopted by two third majority of
the Group `B’ members (in clause 4.1.b) present and voting. |
| 5 |
FINANCIAL YEAR |
| |
The financial year of the "The AIIMSONIANS" will
be from 1st April to 31 March every year. |
| 6 |
BANK OPERATION |
| |
The authorised signatories to operate the bank
accounts will be any two of the three office bearers i.e., the
President, Secretary cum Treasurer and a Joint Secretary. The accounts
shall be maintained in any of the National Bank in Delhi / New
Delhi. |
| 7 |
AUDITOR |
| |
The Executive Body will appoint an Auditor (Chartered
Accountant) who will submit his report to the Secretary cum Treasurer
for presentation to the General Body. |
| 8 |
DONATION |
| |
Donation of any amount in cash and / or kind may
be accepted by the Association. |
| 9 |
ELECTION PROCEDURE |
| 9.1 |
Entire Proceeding of the election to the Executive
Committee will be conducted by an Election Committee of 3 persons
nominated by the Executive Committee. Out of these, One shall be
the President of Election Committee and two other, the members. |
| 9.2 |
Election dated will be determined by the Executive
Committee along with the members of Election Committee. |
| 9.3 |
Election will be held in a General Body meeting
called for this purpose by the members present.
President of the Election Committee will notify elections
to various posts by giving atleast 3 weeks prior notice. Election
Committee will receive the names of the desirous candidates
from amongst the full members of the General Body of the appropriate
Groups.
Date for receiving and withdrawal of the nominations will
be announced in the initial notice.
Nominations thus received will be scrutinized by the Election
Committee. If there are more than one candidate for a particular
post, election will take place by a secret ballot in the General
Body Meeting called for this purpose . After counting of the
votes, the result will be declared in the same meeting.
|
| 10 |
All the provisions under all the sections of the
Societies Registration Act 1860, (Punjab Amendment Act , 1957)
as applicable to the NCT of Delhi shall apply to this society. |
| 11 |
Once in every year, a list of the office bearers
and Executive Committee members shall be submitted to the Registration
of Societies, Delhi, as required under Section `4’ of the
Societies Registration Act, 1860. |
| 12 |
The society can be dissolved as per provisions
laid down under sections 13 & 14 of the societies Registration
Act, 1860 as applicable to the state of Delhi. |
| 13 |
In case of legal disputes, the jurisdiction will
be the courts of NCT of Delhi only. Legal disputes will be in the
name of/by the President and the Secretary cum Treasure on behalf
of the Association. |
The
Organisation
